5 Ways Employee Transport Management Software Ensures Safety

Do you want to gain an edge over your competitors and retain top talent?  Well, you need to make employee safety your priority.

Creating a safe work environment for your employees is crucial in the post-pandemic era. And that is not all. You need to make sure that employees are safe while traveling to and from the office. This is one of the many reasons why more and more companies are rushing to offer employee transport.

However, building and running a successful office transport system is not that simple! Moreover, a poorly run transport system can put your employees at risk. With manual and traditional methods of managing office transport, there are more chances of oversight. For example, you may forget to sanitize your vehicles regularly. Or, your employees may complain about overcrowding.

The solution? Invest in robust employee transport management software.

Why Use An Employee Transport Management Software?

An employee transport management software is a cloud-based SaaS. It is easy to use, feature-rich, and helps facilitate a company-wide office transport system.

Let us take a quick look at the features and benefits it offers to employees and managers.

For employees:

• Employees can book rides exclusively for office use through their mobile app provided by the employee transport management software.
• They can view the live location of their vehicles.
• They can book and cancel rides in advance.

 For managers:

• Through a single dashboard, managers can ensure sanitization, health, and compliance with safety measures.
• With employee transport management software, they can plan optimized routes. Then, they can mark pick-up and drop-off zones.
• The employee transport management software automatically maintains records of schedules and bookings. It also generates reports based on this data.
• Managers can oversee fleet operations, hire drivers, assign vehicles, and track vehicle usage. The employee transport management software also helps in accurate billing and reimbursement.

Here Are 5 Ways Employee Transport Management Software Ensures Safety

#1 It Helps Your Employees Stay Safe From Infections

Most employees are wary of using public transport after the pandemic. They are afraid of catching infections. Plus, there is also the anxiety of bringing infections into the office.

Providing employee transport solves this problem to a significant extent. And when you power your office transport system with robust employee transport management software, it further strengthens your employee safety measures.

Here is how:

• Managers can view and track vehicle sanitization schedules on their dashboards. Then, they can schedule regular cleaning and sanitization. By doing so, they can keep the vehicles safe for all employees and prevent any oversight.
• The employee transport management software also keeps a record of the vehicles’ capacity and the number of employees along each route. Using this data, it can automatically assign larger vehicles to busier routes to prevent overcrowding.
• With employee transport management software, you can get instant notifications if a particular neighborhood becomes a contamination zone. Once you identify a red or an orange zone, you can restrict the entry of employees from that area and allow them to work remotely instead.

#3 It Reduces The Stress of Commuting Via Public Transport

Commuting to the office can be highly stressful! If you use public transport, you might constantly worry about the schedule, arrival times, navigating the crowd, and whatnot. In this case, using office transport is the better option.

And with employee transport management software in place, you can use a convenient mobile app to view and book your ride. No more waiting for the bus or struggling to get a seat on the train!

Another reason why office transport is stress-free is that it is office-exclusive. This means that drivers who work for your company will stop at their pick-up and drop-off points. Unlike buses and trains, they will not cause any delays.

#4 It Reduces The Risk of Accidents

Those who commute using personal vehicles can sometimes make poor decisions while driving under pressure. Many times, they may drive over the speed limit or break traffic rules in a bid to reach their destination on time.

When your workers can book their rides quickly with employee transport management software, they can avoid accidents and remain stress-free during their commute.

#5 Ride Tracking, SOS Notifications, & Driver Verification Ensure Employee Safety

Employees must feel safe while traveling in a company-provided vehicle. And this is especially important for

• Female employees
• People who stay a long distance away from the office
• Staff that works night shifts

Employee transport management software provides watertight commute security with advanced features like the following:

1. Real-time GPS tracking: Managers and employees can track the vehicle’s location in real time. Plus, managers can also mark ‘allowed zones’ by geofencing. If you spot a company-provided vehicle in a location it is not supposed to enter, the employee transport management software gives you an instant notification. Then, you can take the necessary actions to bring the vehicle back on its original route.
2. Alarm systems like app-based SOS alarms and panic buttons: In case of an accident, natural calamity, or any other emergency, the passengers and drivers can notify the fleet manager by pressing a panic button. Once the alarm is activated, you can take action immediately and ensure the safety of the occupants of the vehicle.
3. Driver profile verification: To ensure that only company-affiliated drivers are in charge of the vehicles, profile verification is a must. Employee transport management software helps prevent fraud by helping you verify driver profiles by maintaining a record of driver details.
4. Phone number masking: Employees may use their personal phone numbers to call drivers when they need to check the ride’s status or have any questions. Phone number masking allows employees to call drivers without revealing their personal contact information.
5. Co-passenger preferences and female-only shared rides: Using employee transport management software, you can set up co-passenger preferences if you need to. Women employees can also book female-only rides for better safety.

Make Your Workplace Transport Safer With MoveInSync

Give your employees the peace of mind and safety they need to enjoy a stress-free office commute and have a productive day. Try ETS by MoveInSync, a complete employee transport management software.

MoveInSync was conceived with the idea of elevating the employee commute space into a safer, more effective, technology-driven system. Today, MoveInSync has grown to become one of the largest employee transport management software companies across the globe. Every day, more than 350,000 commuters use MoveInSync for its safety, reliability, and efficiency.

MoveInSync’s Employee Transport Solution (ETS) is an end-to-end SaaS platform that takes the burden of managing employee commute off your shoulders. It helps you:

• Automate employee office commutes – from scheduling and routing to billing and compliance
• Reduces transport costs
• Removes health and safety risks
• Boosts the employee satisfaction index

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